Vehicle fleet holds a firm ground in both manufacturing and service industry. Fleet management plays a substantial
role in an organization’s growth. Maintenance of vehicle fleet is critical in terms of cost, availability and customer
satisfaction. The major cause for delays is inefficient and ineffective maintenance procedures. To avoid major market
losses, an efficient maintenance model is required. This research proposed a maintenance system that integrates the
flow of information by incorporating different maintenance strategies. The analysis is carried out on the basis of
likelihood of the failures. Five Why Analysis is used to identify the root cause. The model incorporates the inspection
method by using checklists and maintenance schedules. The system is capable to provide the basis for an advance
system development.